General Information on Personal Data Protection

Office of the President of the Republic

Data Controller:
Office of the President of the Republic, with its registered office at Hrad I. nádvoří č.p. 1, 119 08 Prague 1, Hradčany,
ID No.: 48136000
Data Box ID: 9hjaihw

DPO contact information:
Mgr. Josef Kazík
Email: zc.darh@opd

Please send all requests regarding the processing of personal data to the email address [email protected], with the subject line “KPR GDPR,” or to the data box: 9hjaihw, or in writing to the contact address

Office of the President of the Republic – Mailroom
KPR DPO
Prague Castle, 1st Courtyard, No. 1
119 08 Prague 1, Hradčany
(entrance from the Third Courtyard under the balcony to the New Palace)

Purpose of personal data processing:
The Office of the President of the Republic processes personal data on the basis of law, contract, or consent. These purposes of processing are derived from Article 6(1) of the GDPR.

A data subject may file a complaint regarding the processing of personal data by the Office of the President of the Republic with the Office for Personal Data Protection at the following address:

Office for Personal Data Protection
Pplk. Sochora 27
170 00 Prague 7

The Office of the President of the Republic guarantees data subjects the right to access, correct, restrict the processing of, or erasure of their personal data. Please send requests regarding data subjects’ rights to the contact address listed above.

Prague Castle Administration

Data Controller:
Prague Castle Administration, a contributory organization of the Office of the President of the Republic, with its registered office at Hrad I. nádvoří č.p. 1, 119 08 Prague 1, Hradčany,
ID No. 49366076
Data Box ID: iytkn6b

DPO contact information:
Mgr. Josef Kazík
Email: zc.darh@opd

Please send all requests regarding the processing of personal data to the email address: zc.darh@opd, with the subject line “SPH GDPR,” or to the data box: iytkn6b, or in writing to the contact address:

Prague Castle Administration – Mailroom
SPH DPO
Castle I. Courtyard, No. 1
119 08 Prague 1, Hradčany
(entrance from the Third Courtyard under the balcony to the New Palace)

Purpose of personal data processing:
The Prague Castle Administration processes personal data on the basis of law, contract, or consent. These purposes of processing are derived from Article 6(1) of the GDPR.

A data subject may file a complaint regarding the processing of personal data by the Prague Castle Administration with the Office for Personal Data Protection at the following address:

Office for Personal Data Protection
Pplk. Sochora 27
170 00 Prague 7

The Prague Castle Administration guarantees the data subjects the right to access, correct, restrict the processing of, or erasure of their personal data. Please send requests regarding the rights of data subjects to the contact address listed above.

Statement on the Processing of Personal Data via the Website

We consider the protection of personal data to be an important and essential part of our systems and processes. In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter also referred to as the “GDPR”) and repealing Directive 95/46/EC (General Data Protection Regulation), we hereby issue the following statement in accordance with Act No. 110/2019 Coll., on the processing of personal data.

Purpose of personal data processing:
Provision of services to the data subject pursuant to Article 6(1)(b) of the GDPR.

List of personal data that may be processed for the purposes of the services offered:

First and last name
Email address
School name, for reservations of exhibition visit dates for schools
Organization name, for booking dates for thematic lectures
Phone number
Name of the editorial office, date of birth, nationality, ID number, in the case of accreditation for press conferences

No automated decision-making or profiling takes place. Processing may be conducted manually or through automated systems.

Your personal data is not transferred to third countries outside the EU.

Retention period for your personal data:

We process personal data in cases of lawful processing for the period specified by law, and in cases of voluntary processing for the period specified in the consent.

Upon the expiration of the retention period, personal data will be securely deleted or destroyed.

Protection of Your Personal Data:

Personal data is subject to our constant physical, electronic, and procedural controls. We have control, technical, and security mechanisms in place to protect the data we process against unauthorized access or transfer, loss or destruction, as well as other possible misuse. All persons who come into contact with your personal data in the course of performing their work or contractual obligations are bound by a legal or contractual duty of confidentiality, which remains in effect even after the termination of their employment or contractual relationship with us.

Sources of personal data:

The controller collects personal data through forms for booking dates for school visits to exhibitions, forms for booking dates for guided tours, and forms for accrediting journalists for events organized by the Communications Department of the Office of the President of the Republic. Personal data may also be collected from sources other than those listed above, primarily through the activities of the controller’s staff.

The data controller guarantees the rights of data subjects arising from the General Data Protection Regulation.

These include, in particular but not exclusively, the following rights, depending on the purpose of processing:

The Right to Request Information and Access Regarding the Processing of Personal Data

You may request information regarding whether your personal data is being processed and to what extent.

Right to Erasure

You may request the erasure of your personal data, and we are obligated to do so without undue delay if at least one of the grounds set forth in Article 17(1) of the General Data Protection Regulation applies. However, we may refuse your request for erasure on legal grounds, either when we need the personal data to fulfill a contract (service), or when we are required to retain it by legal obligations or the legitimate interests of the controller.

Right to Rectification of inaccurate or incomplete personal data

You may request that the controller rectify inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, the data subject has the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to Restriction of processing

You may request that the controller cease processing your personal data.

Right to Data portability

You may request your personal data in a format suitable for further automated processing.

Where can you raise objections, withdraw consent, or request data transfer?

You may at any time raise objections to the processing of your personal data, withdraw your consent, or modify its scope in any of the following ways:

by email to zc.darh@opd
by written notice sent to the address: Prague Castle Administration, a contributory organization of the Office of the President of the Republic, with its registered office at Hrad I. nádvoří č.p. 1, 119 08 Prague 1, Hradčany or the Office of the President of the Republic, located at Hrad I. nádvoří č.p. 1, 119 08 Prague 1, Hradčany